How to Change a Gmail Signature: A Step-By-Step Guide

Owners and operators of small businesses spend a lot of time composing and responding to emails. At the end of each email, many include a signature containing a pleasantry, phone number, business title, or logo.

Typing the same information each time is redundant and time-consuming, but if you’re using a Gmail account you can add this information automatically using a signature.

Quick steps to add and change a signature in Gmail:

  1. Click the gear icon to access “Settings.”
  2. Locate your Gmail signature settings and select the title of an existing, saved signature or select “Create New” to draft a new signature.
  3. Enter your signature in the text box and click “Save.”

Jump to:

  • Add and change your Gmail signature via desktop
  • Add and change your Gmail signature via mobile app
  • Tips for creating Gmail signatures

How to change a signature in Gmail

Whether you’re using the Gmail mobile app, a laptop, or desktop computer, the steps for changing a Gmail signature are simple. Follow the guide below for your device.

Add and change your Gmail signature via desktop

If the majority of your professional emails are sent from a desktop or laptop computer, be sure to follow these instructions.

Email signatures set on a desktop or laptop may only attach when this type of device is used. Be sure to keep this in mind if you plan to include important information, such as a phone number, in your signature.

1. Log in to your Gmail account and select the “Settings” icon, then click “See All Settings.”

Log in to your Gmail account and select the “Settings” icon, then click

2. Scroll through the settings until you find “Signature.” If you want to change your signature to one previously created, simply click on the name of the signature you wish to use and select “Save.” Otherwise, select “Create New.”

on the following screen click on create new

3. You will be prompted to name the new signature. Enter a relevant, memorable name and continue.

name your new signature in the pop-up box
4. Enter your desired signature and save when finished.
draft your new signature then save

Add and change your Gmail signature via mobile app

Changing a Google signature through the mobile app is a fast, straightforward process. Here again, it’s important to note that this signature will only be used when emails are sent from the mobile app.

This is your best option if you send many emails from your smartphone or iPad with the Gmail app. If you switch between a desktop/laptop and the app, be sure to add your signature in both places.

1. Open the Gmail app on your mobile device and click the “Menu” option on the left side.

within the gmail app, tap the menu option in the top left

2. Locate and tap “Settings” within the menu.

in the menu that appears locate and tap settings

3. If you have multiple Gmail accounts, choose the one you wish to add or change a signature for.

4. Click on “Mobile Signature.” If you have previously created other signatures, they will be listed here. To change your signature to one of these, simply click on the name of the signature you want to use and select “Save.”

To create a new signature, draft in the text box then click “OK.”

enter your signature in the pop-up box and click "OK"

Tips for creating Gmail signatures

Whether you use a computer or a mobile device to change your signature in Gmail, you’ll see a text editor box where you can create the signature. This box is limited to 10,000 characters, and allows you to change your font, text color, add links, and insert photos.

You can save several signatures to choose from, which is a good idea if your information changes throughout the year. For example, if your standard signature includes your hours of operation, you can add a holiday option that reflects altered holiday hours.

If you are unsure how to format your signature or are looking for unique ideas, try searching the web for signature templates.

Other Gmail settings

In addition to adding and changing your Gmail signature, the Gmail settings accessible via the website or app offer users a fair amount of flexibility. You can enable two-factor authentication for added security, change your password, or set an “away” message if you will be out of town for a lengthy period.

Other options you may find helpful include adding a profile picture, receiving “nudges” to remind you to reply, and turning autocorrect on or off. Experiment with these options to improve your overall Gmail experience.